Personal Information Collection Statement

Purpose of Collection and Use

From time to time, we may collect personal data from you such as your name, phone number, mobile number, email address, correspondence address, education level, academic qualifications, public examination results, and other information relevant to the purpose of collection.

Your personal data is collected for the following purposes and any directly related purposes:

1. processing and selection of applications for admission to VTC programmes in 2027/28; and related purposes;
2. obtaining the results of public examinations from the Hong Kong Examinations and Assessment Authority, and obtaining information from relevant institutions about your candidature in public examinations and studies in institutions in Hong Kong and elsewhere;
3. obtaining records of your examination results attained in the programmes provided by member institutions under the VTC;
4. checking of application records and the study records of the programmes provided by member institutions under the VTC;
5. allowing the school / institution in which you are currently enrolled to have access to the information contained in, and the progress of, your application (where applicable);
6. administrative and record-keeping purposes, including storage of information of the successful applicants in the Student Records System;
7. conducting quality assurance, surveys and review, statistical analysis, and research; and
8. compliance with legal or regulatory requirements.

Unless otherwise indicated, provision of the requested personal data is obligatory. Failure to provide all or any of the requested personal data may result in VTC not being able to process your application, handle your request, register you for a programme, or provide the relevant services or facilities in a timely manner or at all.

Direct Marketing

VTC may use your personal data (including your name, phone number, mobile number, email address, correspondence address) for direct marketing purposes in relation to any programmes, admission and events offered by VTC and its member institutions* or subsidiaries only if you have given your consent. Without such consent, your data will not be used for direct marketing.

Accuracy and Retention of Personal Data

VTC has certain procedures in place to maintain personal data at a reasonable level of accuracy, completeness and relevancy for the purpose for which the personal data is to be used. VTC aims to keep your data accurate and up to date. However, we rely on you to disclose all material information to us and to inform us of any errors or changes in such information.

VTC will retain your personal data for so long as is necessary to enable it to fulfill the original purpose (or a directly related purpose) of collection, or any other purpose to which you have consented. Personal data which is no longer required will be destroyed, unless their continued retention is required to satisfy legal, regulatory or accounting requirements or to protect VTC’s interest. Unsuccessful application will generally be destroyed after the completion of the 2027/28 admission exercise, unless otherwise required by law.

Data Transfer & Disclosure

VTC undertakes to keep your personal data confidential. Any third party to whom your personal data is disclosed and/or transferred is under an obligation to keep it confidential and to only use it for the purposes described in (1).

VTC may disclose or transfer your personal data to the following classes of recipients:

1. VTC and its member institutions* or subsidiaries;
2. the Hong Kong Examinations and Assessment Authority and/ or relevant institutions about your candidature in public examinations and studies in institutions in Hong Kong and elsewhere;
3. the school / institution in which you are currently enrolled;
4. service providers and contractors performing activities on VTC’s behalf;
5. government departments or regulatory bodies for verification and/or audit purposes;
6. any other parties as required or authorised by law.

Protection Measures

VTC endeavours to take appropriate steps to protect your personal data from unauthorised access, use, loss, alteration and/or disclosure. Subject to (3) above, access to your personal data is strictly limited to VTC’s authorised personnel only.

Access and/or Correction of Your Personal Data

In accordance with the PDPO, you have the right:

1. to check whether VTC holds your personal data;
2. to request a copy of such data; and
3. to require VTC to correct any of the personal data which is inaccurate.

If you would like to make a data access request, please complete the Data Access Request Form (OPS003) issued by the Office of the Privacy Commissioner for Personal Data (https://www.pcpd.org.hk/english/resources_centre/publications/forms/forms.html).

Your request(s) should be sent by mail or email to:

Officer
VTC Admissions Office
Room 032, G/F, IVE (Morrison Hill), 6 Oi Kwan Road,
Wanchai, Hong Kong
E-mail: admission@vtc.edu.hk

We will take reasonable steps to verify your identity before granting access or making corrections to your personal data to protect your privacy and identity. VTC reserves the right to charge a fee for the processing of data access request in accordance with the PDPO.

Minors

If you aged below 18, you shall consult your parents/guardian on the contents of the Privacy Policy Statement and this PICS and ensure that you understand their contents before providing your personal data to us.

If you are a parent/guardian of a data subject who is aged below 18, you confirm that you have been duly authorised by the data subject to provide us with his/her personal data in accordance with VTC’s Privacy Policy Statement and this PICS on his/her behalf.

Translation and Updates

The English version of this PICS shall prevail over the Chinese version in case of discrepancy. We may update this PICS from time to time to reflect changes in our legal obligations or data handling practices. We will notify you of any material changes by posting the updated version on the Admission Homepage. Please review the PICS periodically. Your continued use of our services after the effective date of the revised PICS constitutes your acknowledgement of the updated terms, provided such changes do not materially alter the purpose of collecting your personal data.

Governing Language & Jurisdiction

Personal data collected under this PICS shall be deemed to be collected in the Hong Kong Special Administrative Region of the People’s Republic of China (“Hong Kong”). This PICS shall be governed by and construed in accordance with the laws of Hong Kong. Any disputes arising out of or in connection with this PICS shall be subject to the exclusive jurisdiction of the Hong Kong courts.