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    Part-time Executive Assistant II / III
    Hong Kong Design Institute
     
    部門 : Professional Education and Engagement Centre
    參考編號 : O/HKDI-PEEC/PT EA2_3/10/21
     
     
    About HKDI-PEEC
    Professional Education and Engagement Centre (PEEC), a self-financed Centre under  Hong Kong Design Institute (HKDI), a flagship Design Institution under Vocational Training Council (VTC), is a recognised professional training provider for the creative industries in Hong Kong. We are a young, dynamic and professional team looking for creative and multi-tasking talents to join us. PEEC offers a wide spectrum of award-bearing and non-award-bearing courses, international executive programmes and seminars, across different creative disciplines including architecture, branding, digital media, fashion design, film production, graphic communication, jewellery, photography etc.
     
     
    Major Duties of Executive Assistant II:
    (a) To provide support in one or more of the following areas:
      (i) general administration, financial and personnel matters;
      (ii) student admissions and student affairs;
      (iii) database maintenance;
      (iv) clerical and administrative support for senior level staff; and
      (v) liaison with HKDI and VTC departments and external parties;
    (b) To handle phone enquiries and provide counter services;
    (c) To maintain and update website and social media platforms; and
    (d) To assist in different activities and events.
     
    Requirements for Executive Assistant II:
    (a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
    * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
    (c) Work experience in business administration, project coordination, education, marketing or customer service would be an added advantage;
    (d) Good communication, interpersonal and organisational skills;
    (e) Ability to work independently and be a good team player; and
    (f) Good command of written and spoken English and Chinese, preferably with knowledge of Putonghua.
     
    Notes:
    (1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Part-time Executive Assistant III.
    (2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (3) The appointee(s) may be required to work on shift and perform duties on Saturdays or Sundays as necessary.
     


    Application Procedures:
    A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent by e-mail to kayansin@vtc.edu.hk.  Please specify in the subject of the e-mail the reference of the post being applied for.
     
    Closing date for application: 26 January 2022
     
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
     
    The Council reserves the right not to fill the post(s).
     
    Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.
     


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