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    Term Executive Assistant II
    School for Higher and Professional Education (SHAPE)
    Ref. no : O/SHAPE(CO)/TERM_EA2/08/22
    The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC).  It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities.  Applications are now invited for the Term Executive Assistant II post at SHAPE.
    Major Duties:
    (a) To provide support in one or more of the following areas:
      (i) general / course administration;
      (ii) student affairs and student admissions;
      (iii) supplies and stores administration;
      (iv) human resources administration;
      (v) course promotion or event organisation; and
      (vi) data input and filing duties;
    (b) To assist in website maintenance;
    (c) To draft simple correspondence; and
    (d) To handle enquiries.
    (a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
    * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b) Good command of both spoken and written English and Chinese, fluency in Putonghua is definitely an advantage;
    (c) Proficiency in computer software applications, such as MS Word, MS Excel, MS PowerPoint, MS Teams and Chinese word processing;
    (d) Good communication, interpersonal and organisation skills;
    (e) Detail-minded, able to work independently and be a good team player;
    (f) Candidates who possess knowledge/skills in Adobe software, e.g. Illustrator and Photoshop, would have an advantage; and
    (g) Preference will be given to applicants with relevant work experience.
    (1) The appointee(s) will be initially posted to one of the SHAPE Offices located at Wan Chai, Tiu King Leng, Sha Tin, Tuen Mun and Chai Wan.
    (2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (3) The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty.

    Application Procedures:
    A completed application form [VTC-1 (Rev. 3/2023)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong, or by email to shape@vtc.edu.hk.  Please specify on the envelope, or in the subject of the email, whichever is appropriate, the reference of the post being applied for.
    Closing date for application: 16 October 2023
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
    The Council reserves the right not to fill the post(s).
    Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.