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    Term / Temporary Executive Assistant II / III
    Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee)
     
    Department / Section : Various Departments
    Ref. no : O/DILWL/Term_Temp EA2_3/12/19
     
    Major Duties:
    (a) To provide support in one or more of the following areas:
      (i) general administration and human resources;
      (ii) course administration, student affairs and student admissions;
      (iii) filing, supplies and stores administration;
      (iv) promotion and publicity, and committee work; and
      (v) secretarial and administrative support for senior level staff;
    (b) To handle enquiries and provide reception services;
    (c) To assist in the stock-taking and maintenance of inventory record; and
    (d) To support activities and events, including ceremonies, accreditation, publicity and promotional activities.
     
    Requirements:
    (a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
    * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
    (c) Good command of Chinese and English, preferably with knowledge of Putonghua;
    (d) Good communication, interpersonal and organizational skills;
    (e) Ability to work independently and be a good team player; and
    (f) Good work initiative and be customer-oriented.
     
    Notes:
    (1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Term / Temporary Executive Assistant III.
    (2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (3) Immediate availability is preferred.
    (4) The appointee(s) may be required to perform duties outside normal working hours and / or outside campus.
     


    Application Procedures:
    A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to Officer(HR), Campus Secretariat, Room LWM09, Hong Kong Design Institute and Hong Kong Institute of Vocational Education (Lee Wai Lee), 3 King Ling Road, Tseung Kwan O, New Territories.  Please specify on the envelope the reference of the post being applied for.
     
    Closing date for application: 28 February 2020
     
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
     
    The Council reserves the right not to fill the post(s).
     
    Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.
     



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