The Technological and Higher Education Institute of Hong Kong (THEi) is a member institute of the Vocational Training Council (VTC), established in 2012. It is an innovative, professional and entrepreneurial organisation committed to greening and sustainability. THEi offers more than 20 professional "Applied Science-Oriented" degree programmes across six Academic Departments: Department of Food and Health Sciences, Department of Construction, Environment and Engineering, Department of Sport and Recreation, Department of Hospitality and Business Management, Department of Design and Architecture, and Department of Digital Innovation and Technology. These programmes cover industries with growth potential in Hong Kong and the Asia-Pacific region. The programmes integrate practical applications with theoretical knowledge to ensure that students can effectively apply what they have learned. Our degree programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, as well as by the relevant professional bodies where appropriate. By adopting an applied Science-Oriented teaching approach and focusing on applied Bachelor's degree programmes, THEi equips students with professional skills and knowledge to meet various future challenges upon graduation. THEi also collaborates closely with the industry and engage students in active learning pedagogies including a strong emphasis on project-based learning involving real-world problem-solving with and for local industries and professions.
For more information about our Institute, please visit https://www.thei.edu.hk. |
|
|
|
Major Duties: |
|
(a) |
To provide clerical, secretarial support, and general administrative support to the Administration and Facilities Management Office (AFMO); |
|
(b) |
To draft official correspondences, including emails, letters, notices, and announcements of AFMO; |
|
(c) |
To supervise the work of junior executive assistants and/or staff of junior grade, and monitor their performance; |
|
(d) |
To manage booking/timetable system and door access control system for campus users; |
|
(e) |
To handle booking of campus facilities/venue/parking and services requests raised by internal units and external parties; |
|
(f) |
To guide visitors on campus visits, assist in organising/coordinating meetings/events, coordinate with other supporting personnel for venue set up and reinstatement; |
|
(g) |
To assist in reporting cases requiring repairs and maintenance, and follow up with headquarters/service contractors on progress until completion; |
|
(h) |
To handle enquiries and maintenance requests via email/system/phone; and |
|
(i) |
To handle other ad-hoc tasks. |
|
|
|
|
Requirements: |
|
(a) |
(i) |
Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR |
|
|
(ii) |
Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR |
|
|
(iii) |
Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR |
|
|
(iv) |
A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR |
|
|
(v) |
A recognised Associate Degree / Higher Diploma or above. |
|
* |
Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. |
|
^ |
“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. |
|
(b) |
At least 3 years of work experience in the capacity of Executive Assistant (or equivalent) rank; |
|
(c) |
A high proficiency in the use of computer software applications, including MS Word, Excel, PowerPoint, and Chinese word processing; |
|
(d) |
Good communication in both English and Chinese, and strong interpersonal skills; |
|
(e) |
Flexible, polite, detail-oriented, organised, and proactive; and |
|
(f) |
Ability to multitask and solve problems independently, and be a good team player. |
|
|
|
|
Notes: |
|
(1) |
The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary. |
|
(2) |
The remuneration package will be competitive and commensurate with qualifications and experience. |
|
(3) |
The appointee will work at the Chai Wan Campus. |
