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    Term Executive Assistant II / III
    Hong Kong Institute of Vocational Education (Tsing Yi)
    Department / Section : Engineering Discipline In-service Training Office
    Ref. no : O/TY-EDITO/Term EA2_3/09/19
    IVE Engineering has organized a number of high-quality professional development training courses for practitioners in the Engineering Discipline including construction, building and civil engineering; electronic and electrical engineering; mechanical, manufacturing and industrial engineering. Details of the training courses can be found at https://EDiT.vtc.edu.hk. In order to meet the increase in demand for our services, we are looking for executive assistants to provide high-quality logistic support to the promotion and operation of the training courses.
    Major Duties:
    (a) To provide clerical and general administrative support service to the office, including publicity and promotion activities; and
    (b) To provide support in course administration, including handling course enquiries, student admission, student records, timetabling and class briefing.
    (a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
    * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
    (c) Good communication, interpersonal and organizational skills;
    (d) Pleasant personality, good work initiative and customer-oriented with good telephone manners; and
    (e) Ability to work independently and be a good team player.
    (1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Term Executive Assistant III.
    (2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (3) Applicants are required to submit a Curriculum Vitae (CV) to provide detailed information to demonstrate the capabilities as shown in the “Requirements” above.
    (4) The appointee(s) may be required to work outside normal office hours.

    Application Procedures:
    A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the Engineering Discipline In-service Training Office, Room B322, Hong Kong Institute of Vocational Education (Tsing Yi), 20 Tsing Yi Road, Tsing Yi Island, New Territories.  Please specify on the envelope the reference of the post being applied for.
    Closing date for application: 15 October 2019
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
    The Council reserves the right not to fill the post(s).
    Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.