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    Executive Assistant II
    Various Operational Units
     
    Ref. no : C/VOU/EA2/01/20-AP2
     
    Major Duties:
    (a) To provide support in one or more of the following areas:
      (i) general administration and personnel;
      (ii) student affairs and student admissions;
      (iii) book-keeping, supplies and stores administration;
      (iv) promotion & publicity and committee work; and
      (v) secretarial and administrative support for senior level staff.
    (b) To assist in providing secretarial support for meetings / boards of operational units;
    (c) To draft simple correspondence;
    (d) To handle enquiries and provide counter services;
    (e) To assist in the supervision of junior / minor grade staff; and
    (f) To assist in the stock-taking and maintenance of inventory record.
     
    Requirements:
    (a)
     
    (i)
     
    5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii)


     
    A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognized Certificate/ Diploma/ Foundation Diploma/ Foundation Certificate, or Project Yi Jin;
    *
     
    Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b)
     
    Proficiency in computer software application such as MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design;
    (c) Good command of Chinese and English, preferably with knowledge of Putonghua;
    (d) Good communication, interpersonal and organization skills;
    (e) Ability to work independently and be a good team player; and
    (f) Good work initiative and be customer-oriented.
     
    Notes:
    (1)
     
    Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (2) The appointees may be required to perform duties outside normal office hours and/ work on shift duty.
    (3)

     
    In support of the Sexual Conviction Record Check (SCRC) Scheme launched by the Hong Kong Police Force, all prospective appointees who will be posted to Shine Skills Centres (SSC) will be requested to undergo the SCRC at the advanced stage of the employment process.

    Application Procedures:
    A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae should be sent to the Human Resources Division, 18/F, VTC Tower, 27 Wood Road, Wanchai, Hong Kong.  Please specify the grades obtained in the HKCEE / HKDSE on the application form and the reference of the post being applied for on the envelope.
     
    Closing date for application: 29 February 2020
     
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
     
    The Council reserves the right not to fill the post(s).
     
    Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.


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