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    Term Executive Assistant II / III (Supplies)
    Hong Kong Design Institute & Hong Kong Institute of Vocational Education (Lee Wai Lee)
     
    部門 : Finance & Supplies Office
    參考編號 : O/DILWL-FSO/Term EA2_3(S)/11/19
     
    Major Duties:
    (a) To provide day-to-day purchasing and stores operation services in the following key areas:
      (i) small value / tender / quotation purchases;
      (ii) receipt and inspection of stores, condemnation and disposal of stores;
      (iii) stores recording and stocktaking; and
      (iv) supplier registration and maintenance of supplier performance records;
    (b) To ensure that the laid down policies, rules and procedures in respect of purchasing / stores operations are properly followed;
    (c) To provide purchasing / stores data and analysis for the management;
    (d) To supervise the subordinate and co-ordinate the workflow within the unit / sub-unit;
    (e) To assist in drafting simple correspondence; and
    (f) To handle enquiries relating to purchasing / stores operations.
     
    Requirements:
    (a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
      (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
      (iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin; OR
      (iv) A Certificate of Proficiency in Store Supervision awarded by the Hong Kong Polytechnic University, or equivalent; OR
      (v) A Certificate in Stores Supervision or a Certificate in Purchasing and Supply or a Diploma in Purchasing and Stores Supervision awarded by the Hong Kong Institute of Vocational Education;
    * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
    (b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing; and
    (c) Good working attitude and be customer-oriented.
     
    Notes:
    (1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Term Executive Assistant III.
    (2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
    (3) The appointee(s) may be required to perform duties outside normal working hours and/or outside campus.
     


    Application Procedures:
    A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to Room LWM09, Finance & Supplies Office, Hong Kong Institute of Vocational Education (Lee Wai Lee), 3 King Ling Road, Tseung Kwan O, New Territories.  Please specify on the envelope the reference of the post being applied for.
     
    Closing date for application: 21 November 2019
     
    Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.
     
    The Council reserves the right not to fill the post(s).
     
    Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.
     


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